Office Assistant 3

Employer: Yakima Valley College

Job Description:
Our Mission Statement:

As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.

Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways.

We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.

Yakima Valley College is accepting applications for Office Assistant 3 position. This is a full-time, in person, classified position. The beginning salary is $3,028 per month for 40 hours per week, with periodic increments up to $3,999 plus a full state benefits package

Reporting to the Director of Auxiliary Services or designee, the Office Assistant 3 (OA3) performs a variety of clerical duties in support of office operations in Auxiliary Services (Housing, International Students, Bookstore, Print Shop, and Contract Services). Under general supervision, the OA3 independently performs a variety of complex clerical projects and assignments such as preparing reports, preparing, reviewing, verifying, and processing fiscal documents and/or financial records, frequent requests for information, establishing manual or electronic recordkeeping/filing systems and/or database files, and responding to inquires requiring substantive knowledge of office/department policies and procedure. The OA3 may perform specialized complex word processing tasks in word processing unit or complex rapid data inquiry and/or entry functions, composing correspondence such as transmittals.


Essential Tasks
ESSENTIAL FUNCTIONS:

Respond to inquiries regarding rules, regulations, policies, department procedures, and department services: answers telephone; received and refers visitors.
Review documents, records, or applications for completeness, accuracy, and compliance with rules; determine and explain action necessary to achieve compliance or approval.
Keep accurate records of all prospective and currently enrolled students. Receive and record receipt of applications, application fees; create and send acceptance materials.
Compose office correspondence such as request for documentation and response to requests for information; devises, evaluates, and revises forms for internal use.
Review and verify fiscal reports for accuracy; investigates and corrects errors to ensure compliance with established procedures and policies; uses basic arithmetic to perform computations.
Maintain all accounts payable and accounts receivables related to Auxiliary Services, including, but not limited to resident room charges, fees, appliance rentals, and vending machines. Establish and maintain schedules, complex electronic or manual file systems or database files.
Prepare or assists in the preparation, compilation, and coordination of reports and records such as financial, resident room scheduling, maintenance work orders, equipment usage.
Compile and produce material such as technical and statistical reports requiring specialized knowledge and judgement in selection and treatment of data and format; prepares, tables, charts, and graphs as required.
Perform complex work and excel processing tasks, uses spreadsheets and database software to develop and maintain records.
Order, receive, and maintain inventory.
May assist in the preparation of reports by gathering and computing numerical information; draft for supervisor’s review narrative interpretation of information to be included in reports; review reports for clarity and accuracy; refer questionable data or narrative to supervisor for clarification.
Assists students with a variety of tasks such as check-in/check-out procedures, dorm inventory, opening and closing the housing complex, distributing mail. Preparation of other electronic or print information.
Communicate maintenance and upkeep regarding Auxiliary Services.
Training with new software.
Preform other duties as assigned.
Assignments and projects are of a complex nature.
Qualifications
MINIMUM QUALIFICATIONS:

High School diploma or equivalent, AND Two years of full-time clerical experience,
OR Equivalent education/experience.
PREFERRED QUALIFICATIONS:
An earned Associate’s Degree
1+ year of professional experience in higher education or closely related field.
1+ year of professional experience in student housing and/or residence life.
Experience working with living/learning and/or theme communities.
Willing and able to seek out and learn new technology skills.
KNOWLEDGE OF:
Customer service
Knowledge and proficiency in the use of Microsoft Office Suit
ABILITY TO:
Use computer skills; proficient in Microsoft Outlook, Word, Excel, PowerPoint and additional editing platforms.
Work independently under general supervision.
Work effectively with a diverse population of students, faculty, and staff.
Supplemental Information
APPLICATION INSTRUCTIONS:

To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments:

A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)
A current resume (a resume will not substitute for the "work experience" section of the online application)
Three (3) professional references (personal references do not count as professional)
Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.
Certifications/Credentials as required for fulfillment of the minimum qualifications.
Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.
SUPPLEMENTAL INFORMATION:

Candidates invited for interviews may be required to complete a skills test.


Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.

"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."

Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670. Equal Opportunity - Yakima Valley College (yvcc.edu)

Yakima Valley College's Annual Safety and Fire Report is available online at https://www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.574.4610.

Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.

All positions are subject to funding.

Contact Person: Heaven Pegram
Phone: 5095744673
Email: YVCrecruiting@yvcc.edu
Location:
Application Method: Application
Base Pay: $3,028.00 - $3,999.00 Monthly

Posted on July 30, 2024

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