Workforce Education High School Partnerships Coordinator

Employer: Yakima Valley College

Job Description:
Yakima Valley College seeks a Workforce Education (WED) High School Partnerships Coordinator in the Workforce Education Division to support Career and Technical Education Dual Credit and Outreach & Retention for professional technical students. We invite you to consider joining Yakima Valley College (YVC), an innovative and equity-focused college, dedicated to helping students achieve their academic and professional goals. All applicants must be able to exhibit a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of YVC students, faculty and staff. The applicant must be able to develop equity-minded practices within an educational environment.

Our Mission Statement:

As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.

Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways.

We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.


This is an exempt position starting at $4,551.50 per month salary and includes a full state benefits package. This position is grant funded and ongoing funding is determined on an annual basis according to grant priorities.


The WED High School Partnerships Coordinator will perform a variety of tasks in support of the Workforce Education Division. The Coordinator will collaborate with K-12 and YVC faculty to document dual credit pathway opportunities to prepare students for advanced education and careers related to professional/technical occupations. The Coordinator is the main point of contact for all CTE Dual Credit information and processes, and ensures collaboration with High School partners to document dual credit pathway opportunities to prepare students for advanced education and careers related to professional/technical occupations. In addition, this position will support several outreach and retention initiatives within the division. This includes, event planning for open houses, tours and presentations about Workforce Education programs, and representation at and planning of career and educational fairs and requires the ability to travel at times for meetings. There are also special projects such as creating and implementing a short-term certificate auto application process for the college.


Essential Tasks
CTE Dual Credit 50%

Cultivate working relationships with the service district’s high school counselors and other external partners regarding CTE Dual Credit and Workforce Education programs.
Provide CTE and student/alumni support both remote and in-person to K-12 CTE Directors, teachers, faculty, alumni and students.
Provide support and guidance tools for end users of the Student Enrollment and Reporting System (SERS).
Build automated response emails and notifications for CTE course applications to communicate to both internal and external partners.
Document all CTE dual credit process for training purposes.
Create an archival process for CTE dual credit documents and articulation agreements.
Create short instructional videos for external partners regarding CTE dual credit processes.
Run end-of-year Dual Credit reports.
Articulation and inventory management to ensure accurate programs of study data records for SBCTC reports.
Conduct professional development activities for secondary and postsecondary personnel for CTE Dual Credit.
Represent Workforce division and CTE Dual Credit at the General Advisory Council quarterly.
Identify, troubleshoot, and resolve concerns and technical questions for users of the CTE Dual Credit Statewide Enrollment and Reporting System (SERS).
Comply with all college state and federal rules, policies, procedures, regulations and laws.
Retention 25%


Create and implement an auto application process for short-term certificates in CTC link.
Run procedures for certificate creation.
Document the auto application process clearly for training purposes.
Research mentorship programs that support Workforce Education student populations i.e. non-traditional students.
Develop a proposal for a mentorship program.
Outreach 25%

Travel to outreach events throughout the service district for public speaking engagements, and represent YVC during the day, evening, and weekends; available to provide the same services remotely as appropriate to the audience being served.

Provide accurate information for prospective students based upon in-depth knowledge of Workforce Education programs and resources.

Cultivate working relationships with the service district’s high school counselors and other external stakeholders regarding CTE Dual Credit and Workforce Education programs.

Represent Workforce Education at local college fairs, informational nights, community events, and high schools in response to specific invitations and opportunities
Collaborate with faculty and campus partners to develop and facilitate welcoming, engaging, and inclusive campus tours and workshops for prospective students and their families, such as career fairs, open houses, and high school counselor symposium.
Maintain data regarding outreach and retention and assess quarterly the effectiveness of outreach, onboarding, and retention; implement strategies for improvement.
Create outreach documents in Cognito and Smartsheet, publish forms and applications online, and develop processes for the collection of data from the applications or forms.
Other duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:

Bachelor's degree from an accredited institution of higher education.
Two years experience working in a professional role in higher education or K-12 organizations.
Two years or more demonstrated experience with Microsoft Office Suite (Word, Excel and PowerPoint).
Must possess a valid driver’s license.
DESIRABLE QUALIFICATIONS:
Experience working with multicultural populations
Experience convening partners and obtaining feedback to meet goals
Proficiency working with databases, survey data in Excel and software for data analysis
Proficiency working with ctcLink, Smartsheet, Cognito, and PeopleSoft
Experience in customer relations, including outreach and recruitment
Experience in maintaining program assessment data, generating aggregated data program reports
KNOWLEDGE OF:

Higher education and K-12 organizations.

Professionalism and partnership retention.

Communication methods to produce positive customer outcomes.

Creating accessible documents for diverse users.

Creating and delivering presentations and trainings.

Customer service practices.

Microsoft Office Suite (Excel and Databases) and virtual meeting environments.

The importance of examining data to continuously assess and improve program services.

ABILITY TO:

Take ownership and responsibility for meeting deliverables and accomplishing program goals.
Represent Workforce Education program(s) accurately and positively to internal and external partners.
Travel to external sites with reliable transportation.
Provide excellent customer service, including building and maintaining. internal/external customer satisfaction.
Communicate clearly and effectively in both verbal and written formats
Provide presentations to the public.
Work collaboratively and effectively with a diverse faculty, staff, students, and community.
Multi-task, prioritize, and balance a complex workload .
Proficiently use Microsoft: Word, Excel, SharePoint, PowerPoint; survey and scheduling software or other business management software.
Identify, troubleshoot, and resolve concerns and technical (SERS) issues.
Coordinate with multiple departments to accomplish project tasks.
Be self-motivated, and apply creative thinking to assigned responsibilities.
Work a schedule which at times serves afternoon and evening events.
Sit and stand for long periods.
Supplemental Information
APPLICATION INSTRUCTIONS:
To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments:

A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted).
A current resume (a resume will not substitute for the "work experience" section of the online application).
Three (3) professional references (personal references do not count as professional).
Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.
Certifications/Credentials as required for fulfillment of the minimum qualifications.
Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.
SUPPLEMENTAL INFORMATION:

Candidates invited for interviews may be required to complete a skills test.


Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.

"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."

Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670. Equal Opportunity - Yakima Valley College (yvcc.edu)

Yakima Valley College's Annual Safety and Fire Report is available online at https://www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.574.4610.

Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.

All positions are subject to funding.

Contact Person: Heaven Pegram
Phone: 5095744673
Email: YVCrecruiting@yvcc.edu
Location:
Application Method: Email
Base Pay: $4,551.50 Monthly

Posted on September 19, 2024

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